Participant Registration

Please read carefully

 

ATPESC CONTACTS

You have been assigned to an ATPESC contact person to assist you with any of your ATPESC-related questions or concerns, and to make changes to your travel arrangements. The first letter of your last name determines your ATPESC contact person:

Your designated ATPESC contact person will follow up after you register with the details regarding your travel itinerary.


LODGING, MEALS & TRAVEL BENEFITS


LODGING

Lodging is at the single-occupancy ATPESC group rate at the event venue. Your ATPESC contact person will handle your lodging arrangements via our online registration system. Lodging dates covered are: Sunday, July 28 through Friday, August 9, 2019. However, International travelers and West Coast (California, Seattle, etc.) travelers arriving on Saturday, July 27 will be also eligible for lodging that additional day. Your room reservation will be based on the travel itinerary you provide when you register. Local participants are also eligible for lodging and encouraged to stay at the event venue the whole duration of the program.

Please make reference when you register if you are attending with non-event travel companions, or if you require additional amenities or services (you will be billed separately by the hotel). Upon hotel check-in, the hotel reception desk will request a personal credit card for extra charges incurred to your room during your stay (i.e., companion, any upgrades, or amenities).


MEALS

Daily Meals (breakfast, lunch, dinner and breaks) at the venue are provided for ATPESC 2019 Participants with the following exceptions:

  • Sunday, July 28 – no breakfast or lunch provided
  • Saturday, August 3 – no lunch or dinner provided
  • Sunday, August 4 – no lunch provided

Notes: Meals for non-event travel companions are not included. If you have dietary requirements, please specify these as you register.

TRAVEL

Air Travelers

  • U.S. domestic flights
    Your ATPESC contact person will need to arrange your flight through the Argonne Travel Department. Travel dates are:

    • Arrival: Sunday, July 28, 2019. However, West Coast (California, Seattle, etc.) participants will have the option to arrive on Saturday, July 27, 2019.
    • Departure: Saturday, August 10, 2019

    Your flights will be scheduled to arrive between 9:00 a.m. – 12:00 p.m. on July 28, and to depart on August 10. When registering, please give your flight preferences. You will have the opportunity to approve your itinerary prior to booking.

  • International flights
    International flights are not covered. Participants flying from outside the U.S. will need to book their own flights in such a way that they ensure attendance during the full program (Sunday, July 28 through Saturday, August 10, 2019).
  • Ground transportation to/from the Chicago-area airports (ORD or MDW)
    1. Ground transportation for U.S. domestic and International flight travelers is covered only through the Limousine Service or ATPESC bus provided.
    2. Once your travel and lodging arrangements are made, your ATPESC contact person will provide additional information about that service. Participants will share a bus to the airport for the departure. If you are traveling with non-event travel companions, you will need to provide a credit card for those charges separately.
    3. Rental cars are not covered.

Local Travelers

Local participants who are driving will be reimbursed for travel expenses that represent an incremental cost above normal commuting costs.  For example, Argonne will compare the mileage for your normal daily commute (home to/from work) with the mileage for your ATPESC attendance (home to/from Q Center) and will reimburse the mileage difference if the local travel incurred into additional mileage. Please provide your ATPESC contact person with a Google map confirming mileage (round-trip) from your home to the event location.


IDENTIFICATION

In order to receive ALCF and JLSE computer access for ATPESC, and site access for the Argonne National Laboratory Tour (if interested) we require identification:

U.S. Citizens

  • Valid U.S. Driver’s License
  • State ID
  • Passport

Foreign Nationals

ATPESC is delighted to welcome all of its international attendees and would like to make the process as seamless as possible. Please carefully review the US Visa Application procedures and VISA Waiver Program.

You will need to fill out additional online documentation requiring the completion of a Visit/Assignment Request (ANL-593). This is done to show you are in legal status; meaning your immigration and naturalization paperwork is current. ATPESC staff will contact you for copies of any required documents prior to the event.


ARGONNE NATIONAL LABORATORY TOUR

A special tour of Argonne National Laboratory is scheduled for Saturday, August 3. This very popular tour includes the Argonne Leadership Computing Facility (Data Center and Visualization Laboratory – ALCF), the Advanced Photon Source (APS), the Nuclear Energy Exhibition Hall and if available, the Argonne Tandem Linac Accelerator System (ATLAS). Please sign up for the tour on the ATPESC registration site if you plan to attend. See video and details about the tour.

To tour Argonne, you will need to provide your original documentation to the guards at the Argonne entrance:

U.S. Citizens

  • Please bring valid U.S Driver’s License, State ID or Passport.

Foreign Nationals

  • Please bring an original passport, original visa, and/or I-94 or I-94W (Departure Record). If the expiration date on the I-94 or I-94W reads D/S (Duration of Status), you must have supporting immigration documentation (i.e., I-20, DS-2019). Foreign nationals arriving at the gate without the appropriate in-status immigration and naturalization service documentation will be denied access for the tour. Also, we suggest you keep your documentation with you at all times.

 

ATPESC 2019 REGISTRATION